Protocol for the Submission of Planning Applications during COVID-19 Emergency

The Township of Douro-Dummer Municipal Office remains closed to the public due to COVID-19. During this situation, planning applications are being accepted and processed, however in a slightly different manner.


Pre-consultation is a mandatory requirement prior to the Township accepting a formal planning application. Please complete the Pre-Consultation Application Form (pdf – 131KB). To sign this form digitally, please open it in Adobe Reader.

Once the Township receives the completed form staff will be in contact to arrange for the virtual pre-consultation by telephone or video conference.

Submitting Application

Given the circumstances and the requirement for maintaining social distancing, completed applications will be required to be commissioned prior to being submitted to the Township (most lawyers do this by appointment and for a fee). Completed applications will be required to be submitted by email to Martina Chait-Hartwig and a hard copy, along with the Township fee and Otonabee Conservation fee (if applicable) to the Township Office by mail or by dropping off in the Township drop box.

Protocol for the Submission of Planning Applications during COVID-19 Emergency (pdf – 49KB)

Planning Fees – 2021 (pdf – 84KB)

Minor Variances

Minor Variances are granted to allow development to proceed without it being in exact conformity with the requirements of the Zoning By-law. A Minor Variance is a special privilege and there must be a valid reason why the by-law cannot be met in order for one to be granted. The Committee of Adjustment must also make sure that the granting of a Minor Variance does not undermine or violate the original purpose of the policies that the municipality has in place.

Minor Variance applications are considered by the Township of Douro-Dummer’s Committee of Adjustment. Any decision rendered by the Committee may be subject to such terms and conditions as the Committee considers advisable.

When making a decision about the application, the Committee must consider:

  1. Is the request minor in nature?
  2. Is it desirable for the development of the land and the municipality as a whole?
  3. Does it maintain the general intent of the Official Plan?
  4. Does it maintain the general intent of the Zoning By-law?

All four of these requirements must be met in order for an application to be approved.

Minor Variance Application Form (pdf – 323KB)